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Exporting Trips

FleetTAB can export the current trips view to CSV or PDF. Exports always reflect the active filters — date range, unit selection, status filter, and any advanced filters — so what you see in the table is exactly what you get in the file.

The Export Button​

The Export button sits in the top toolbar, to the right of the filter controls. Clicking it opens a small panel with format and column options before the download begins.

CSV Export​

CSV is the recommended format for data processing, payroll integration, mileage reimbursement workflows, or any situation where the data will be imported into another tool (spreadsheet applications, accounting software, and so on).

What Is Included​

The CSV file contains one row per trip and one column per visible column in the table at the time of export. The first row is a header with column names.

All values are exported as-is from the in-memory dataset:

  • Timestamps are in ISO 8601 format (e.g. 2025-03-14T08:32:00+01:00) to preserve timezone information.
  • Distances use the unit configured in your account settings (km or mi).
  • Duration is exported in HH:MM:SS format.
  • CO2 estimates are in kilograms, rounded to two decimal places.
  • Notes are exported in full with no truncation.
  • Driver names and status values are plain text strings.

Encoding​

CSV files are encoded in UTF-8 with a BOM so that spreadsheet applications on Windows open them correctly without a manual encoding step.

tip

If you need to import trip data into a legacy system that expects a specific date format or delimiter, open the CSV in a text editor first to verify the format, then use your spreadsheet tool's import wizard to specify the correct settings.

PDF Export​

PDF export generates a formatted table document suitable for printing, email attachment, or archiving. It is useful for monthly fleet reports, audit submissions, and driver mileage summaries.

What Is Included​

The PDF table includes the same columns that are currently visible in the trips table. Interactive controls (unit selector, filter buttons) are excluded from the PDF — only the data is rendered.

The PDF document includes:

  • A header with the FleetTAB logo, the active date range, and the total number of trips.
  • The trips table, paginated automatically based on row count.
  • A footer on each page with the page number and generation timestamp.

Long text fields (addresses, notes) wrap within their column to avoid overflow.

info

PDF generation happens in the browser using the current rendered state of the table. For very large datasets (several thousand trips), the PDF may take a few seconds to generate. The export button shows a loading indicator during this time.

Page Orientation​

The PDF is generated in landscape orientation by default to accommodate the full set of columns. If you have hidden several columns using the View toggle, the remaining columns will use the available width, which generally produces a cleaner result.

tip

For a concise driver summary PDF, hide the CO2, speed, and notes columns before exporting. The reduced column count gives each remaining column more room and produces a more readable printed document.

Column Selection for Export​

The export respects the column visibility state set by the View button. Before exporting:

  1. Click View in the toolbar.
  2. Toggle off any columns you do not want in the export.
  3. Click Export and choose your format.

The column selection affects both CSV and PDF output identically. Your column visibility preferences are saved to local storage, so you can configure an export-ready view once and reuse it.

tip

Create a consistent column set for your monthly reports: show only Start Time, End Time, Duration, Distance, Driver, and Status, then export as PDF. Recipients get a clean, focused document without needing to understand the full data model.

What Is Always Included​

Regardless of column visibility, the following metadata is always present in exports:

  • Date range — the active from/to dates that were used to fetch the data.
  • Unit filter — the names of selected vehicles, or "All units" if no filter was active.
  • Export timestamp — when the file was generated.

This metadata appears in the PDF header. In CSV exports it is included as a comment block in the first three rows, prefixed with #, which most CSV parsers will ignore.

Exporting a Subset of Trips​

To export only a specific subset of trips rather than everything matching the current filters, use the checkbox selection to select the rows you want, then click Export. The export panel will offer an option to export only the selected rows or all filtered rows.

info

Trip selection state is not preserved if you change filters. If you need to export a precise hand-picked subset, make your selection before applying any additional filters.